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Document Control Manager

Calgary - Alberta - Canada - Oil, Gas & Mining - Mining - Project Management & Services - Academic Bachelor

Document Control Manager

Are you a Document Control Manager and interested in joining the team of our client? Our client is a major Oil and Gas company, which is looking for a driven, independent and enthusiastic Document Control Manager The role will be located in Vancouver, B.C.

Main Functions:

Drives all aspects of document management for a large multi-disciplinary team of engineers and constructors.  Serves as the document control and knowledge management Subject Matter Expert. Drives information management and document control standardization processes; integrates policies, procedures, and best practices. Develops, implements, and governs a Knowledge Management System (KMS). Manages support and training for document control systems in day to day corporate and site operations and on global projects. Manages and develops document management staff, processes and systems for engineering and technical groups, and additionally, supports large capital projects.  Performs regular audits on corporate documents (both paper and electronic), file validation and maintain document control standards.  Creates and implements operating procedures for the management of documents, including document change control. 

Feel free to contact

Hannah White, Account manager

Apply now

Job description


  • Develops, maintains, and optimizes a document management system that enables a multi-disciplinary group of technical professionals to collaborate on, share, search for and discover documents. Facilitates organizational interfaces to support document control;
  • Manages a team of Document Control Specialists and other administrative staff.  Provides direction and coaching regarding project prioritization, initiation, execution and issue resolution;
  • Assists in defining and communicating enterprise content management (ECM) strategy including physical and electronic content.  Researches software solution alternatives and stays apprised of developments in ECM and SharePoint.  Works closely with Project Management, Management Information Systems (MIS), SharePoint and ECM teams on building, executing and maintaining a document control system.
  • Manages faceted taxonomies and metadata structures, establishes and/or updates standardized taxonomies;
  • Works closely with business areas, defines business-centric ECM requirements and evaluates available solution options, including SharePoint.  Develops ECM processes and policies;
  • Applies relevant standards to ensure obsolete/superseded documents are removed from the work environment and only current revisions of necessary records are available at point of use.   Develops and manages appropriate mechanisms to monitor compliance with the established document management system and takes early actions to correct any deviations from good governance practices;
  • Ensures technical competency and consistency of document management
    across all projects and provides training, information and guidance to the
    document management system users at all project locations.

Job Scope

  • Nature of Work - Works on complex issues, implements solutions through determination of strategy, individual effort, and may delegate more routine tasks to others;
  • Level of Interaction - Collaborates with VPs, directors, managers and/or functional or site leaders and has some interaction with external colleagues;
  • Autonomy/Decision Making - Works under limited supervision and has significant latitude to set objectives, priorities and timelines that may impact multiple groups or functional areas within the company;
  • Budget Responsibilities - Prepares budget for review by others by pulling all components together and making recommendations;
  • Managerial Responsibilities - Manages a function or specific program(s) or project(s), and will manage staff, supervisors or mid / high-level professional individual contributors.

About you


  • Bachelor’s Degree in Library Science, Information Services, Communication, Business Administration, or related field and seven (7) years of experience directly related to setting up, configuring and maintaining the Document Management System for corporate groups as well as large capital projects. OR;
  • High School diploma or GED and a minimum eleven (11) years progressive experience in the field, engaged directly in the practice of document systems management;
  • Experience managing documents in multiple platforms: Outlook, SharePoint, shared drives, OneDrive, Aconex, Ipas, PoL etc.;
  • Working technical knowledge of databases as it relates to document management platforms;
  • Ability to work across technical backgrounds, ranging from training users, to working with SharePoint architects;
  • Fluent English (oral and writing) is required. Spanish as an additional language is preferred;
  • Strong (oral and written) communication and documentation skills;
  • Must work well under pressure and time constraints;
  • Must be a self-starter, quick learner and highly productive;
  • Strong business ethics;
  • Expert in Microsoft Office products, with high competency in SharePoint;
  • Ability to develop and maintain awareness of occupational hazards and safety precautions; Skilled in following safety practices and recognizing hazards.

Preferred Qualifications:

  • Experience in the mining and metallurgical processing industry;
  • Bilingual – Spanish language capabilities is a plus;
  • Experience in change management a plus;
  • Previous experience in developing Knowledge Management Systems for multi-disciplinary businesses;
  • Prior EPCM construction experience preferred;
  • Predominant experience in project based roles;
  • Working as a team member  (Client, EPCM & Contractors).

What we offer

client is a premier natural resources company; they operate large, long-lived,
geographically diverse assets with significant proven and probable reserves of
copper, gold, molybdenum, cobalt, oil and natural gas. Our client has a dynamic
portfolio of operating, expansion and growth projects in the copper industry.
They are the world’s largest publically traded copper producer, the world’s
largest producer of molybdenum and a significant gold, oil and natural gas


  • Vacancy number: PUB155903
  • Location: Calgary
  • Market: Oil, Gas & Mining
  • hours per week: 40.0
  • Branche: Mining
  • Education level: Academic Bachelor
  • Area of Expertise: Project Management & Services
  • Closing date: Monday, April 30, 2018
Apply now

Feel free to contact


Hannah White

Account manager Brunel Energy Canada Calgary

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