Enterprise Administrative Assistant

About this role

Ensure the efficient and smooth day-to-day operation of our office. Responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment.

• Answer and direct phone calls;
• Organize and schedule appointments;
• Plan meetings and take detailed minutes;
• Write and distribute email, correspondence memos, letters, faxes and forms;
• Assist in the preparation of regularly scheduled reports;
• Develop and maintain a filing system;
• Update and maintain office policies and procedures;
• Order office supplies and research new deals and suppliers;
• Maintain contact lists;
• Book travel arrangements;
• Submit and reconcile expense reports;
• Provide general support to visitors;
• Act as the point of contact for internal and external clients;

About you

• Proven experience as an ENTERPRISE administrative assistant, virtual assistant or office admin assistant;
• Knowledge of office management systems and procedures;
• Working knowledge of office equipment, like printers and fax machines;
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular);
• Excellent time management skills and the ability to prioritize work;
• Attention to detail and problem solving skills;
• Excellent written and verbal communication skills;
• Strong organizational skills with the ability to multi-task;
• Experience working in an enterprise and/or operator environment.

What we offer

Brunel Energy provides specialist personnel to the international oil & gas, petrochemical, power generation and construction industries. Our clients are predominantly major operating companies and international engineering or construction companies. Through a network of 40 offices in 5 continents (Europe, Americas, Asia, Africa and Australia) we currently second over 8,000 Technical Engineering Specialists to the largest multinational Oil & Gas Companies and major EPC Contractors, through well-established global supply agreements.

Compensation:

• Contract, Contract-to-Hire and Full-time Perm
• W2, 1099 or C2C
• Competitive wages and benefit package.