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Executive Administrative Assistant - Oil and Gas

Houston - Texas - United States - Oil, Gas & Mining - Oil & Gas - Project Management & Services - Other

Are you an Oil and Gas Executive Assistant with experience supporting a Director or Senior Managers in a start-up environment? Are you looking for fast career growth working for one of the fastest growing Data Tech Companies from Silicon Valley? Our client is looking for a tech savvy Administration Executive to support a Director of Customer Solutions and Delivery in Houston, TX

Feel free to contact

Meline Silverio, Account manager

Apply now

About this role

Support local Customer Solutions and Sales teams embedded in a customer organization (large oil and gas company based in Houston). Perform a number of administrative duties including: scheduling meetings, onboarding of resources, arranging conference calls, handling information requests and organizing logistics for training sessions and other promotion activities at the customer location. Liaise with contacts at the customer organization to ensure Company adheres at all times to the customer’s processes and policies.
Essential Functions;Reasonable accommodations may be made to enable individuals with disabilities to
perform the essential functions;- Coordinate daily calendars;
- Manage appointments, events, room bookings and visitor access requests at the customer location;- Facilitate internal and external communications;
- Support data / information sharing among team members and with external contacts;- Respond promptly to managers’ queries;
- Maintain tight communication with administrative support resources at the customer organization to ensure Company adheres at all times to the customer’s processes and policies;- Monitor and support compliance of the delivery team with Health and Safety standards and policies in the customer organization;
- Champion ‘Safety Culture’ behaviors at the customer premises;- Work closely with the Director to keep her/him well informed of upcoming commitments and responsibilities;
- Build relationships crucial to the success of the organization;- Manage and complete special projects as requested;
- Act as a “barometer”, having a sense for the issues taking place in the environment and keeping the Director updated;- Prioritize conflicting needs, handle matters expeditiously, proactively and follow through on projects to completion;
- Support with travel arrangements and expense reports.

About you

Required Experience- Strong organization skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail;
- Very strong interpersonal skills and the ability the build relationships with stakeholders, including staff, and customers;- Expert level written and verbal communication skills;
- Self-Starter who can quickly grasp the business and start building relationships;- Proactive approach to problem-solving with strong decision-making capability;
- Resourceful team player, with the ability to also be extremely effective independently;- Experience in large process-oriented organizations, preferably in oil & gas;
- Proven ability to handle confidential information with discretion;- Demonstrate a high-level of customer service.

Preferred Education and Experience- Bachelor’s degree preferred;
- 5-10 years of experience supporting teams and managers;- Strong skills in Microsoft Office (Outlook, Word, Excel and Power Point), Adobe Acrobat, SharePoint.

What we offer

Brunel Energy provides specialist personnel to the international oil & gas, petrochemical, power generation and construction industries. Our clients are predominantly major operating companies and international engineering or construction companies. Through a network of 40 offices in 5 continents (Europe, Americas, Asia, Africa and Australia) we currently second over 8,000 Technical Engineering Specialists to the largest multinational Oil & Gas Companies and major EPC Contractors, through well-established global supply agreements.


  • Full Time;
  • Competitive wages and benefit package.

About us

Our Client has pioneered the a knowledge-centric technology that has been developed over the past 4 years, while solving the most complex operational challenges of Global Fortune 500 industrial companies. Their Platform turns human expertise and data into digital knowledge for employees to make better and faster decisions.

Their Knowledge Platform expedite extracting knowledge from data silos and information sources, to reveal their relationships in the context of optimizing assets and processes.Their Global Fortune 500 customers, GE, Chevron, Maersk, Saudi Aramco and Shell are increasing profitability by accelerating digital transformation with digital knowledge. This digital knowledge enables employees to make thousands of decisions that optimize key assets and workflows, 3 to 10 times faster than alternative solutions.


  • Vacancy number: PUB159232
  • Location: Houston
  • Market: Oil, Gas & Mining
  • hours per week: 40
  • Branche: Oil & Gas
  • Education level: Other
  • Area of Expertise: Project Management & Services
  • Closing date: Sunday, May 27, 2018
Apply now

Feel free to contact


Meline Silverio

Account manager Brunel Energy USA Houston


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