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EMR Project Coordinator - Medical

San Ramon - California - United States - Oil, Gas & Mining - Oil & Gas - Project Management & Services - Academic Bachelor

a Project Coordinator/Administrator to support their Health and Medical team in
San Ramon, CA. The Project Coordinator will be responsible for supporting
Health and Medical projects, as well as manage and maintain the EMR system. The
Project Coordinator will be providing support to the overall health and medical
surveillance process. The Project Coordinator needs to have strong SharePoint
site building and maintenance experience.

Feel free to contact

Meline Silverio, Account manager

Apply now

About this role

  • Project Coordination and Support;
  • Supports global deployment and implementation activities for the COE Projects;
  • Supports tracking activities and project deliverables;
  • Develops and maintains COE SharePoint sites;
  • Provides support in maintaining COE web & training materials;
  • Coordinates COE and project team meetings;
  • Maintaining and monitoring project plans and project schedules;
  • Assists with the development of presentations and meeting content as needed;
  • Supports management meetings including DRB and Senior Leadership engagement meetings;
  • Documenting meeting minutes and following up on important actions and decisions from meetings;
  • Facilitate meetings where appropriate and distribute minutes to all project team members;
  • Create a project management calendar for fulfilling each goal and objective;
  • Undertaking project tasks as required;
  • Organizing project stakeholders’ engagements/meetings and attending and participating in the meetings as required;
  • Provides support in maintaining the GO-308 repository and EMR mailboxes and support system;
  • Provides support in review and updates of Medical Exam Program (MEP) Administrative Support;
  • Provides administrative support to all positions within the COE;
  • Scheduling appointments and meetings for COE team members;
  • Providing general office support: copying, scanning, faxing, mailing and filing documents;
  • Scheduling travel logistics for team members;
  • Responds in a timely manner to correspondence and inquiries (phone e-mail, letter) including the GO 308 mailbox;
  • Maintaining general correspondence files;
  • Coordinates meeting logistics (conference room, catering coordination and scheduling);
  • Prepares reports and presentations;
  • Processes bills, check requests and purchase orders;
  • Mail outs and Mail distribution;
  • Provides administrative support to the COE Process advisor for FFD process implementation, FCE trainings, maintenance of the GO-308 repository and FFD and FRMS SharePoint sites;
  • Provides administrative support to Lead, Heath Technology and Informatics;
  • Provides administrative support to Global H&M Global Administration to cover other administrative positions as needed on an ad hoc basis. Special Event Coordination and Oversight;
  • Provides coordination of all COE special events;
  • Provides project and special event support to Global Health and Medical, Global Public Health, and Special Project groups as assigned;
  • Coordinate global meetings and conferences including COE Business Planning meeting, Global HM staff meetings and other external conferences or meetings as assigned;
  • Supports, develops, and coordinates special project planning tools;
  • Maintains Contracts, Agreements and relationships with vendors.

About you

Position Requirements:

  • Bachelors’ Degree required;
  • 2-4 years of Project Administration and
    Coordination experience required;
  • SharePoint experience – maintaining, building
    SP sites required;
  • MS Suite – Word, Excel, PowerPoint, Outlook
  • SharePoint certification would be nice to
  • Understanding of the Project Lifecycle (PLC),
    Project & Portfolio Management processes & best practices;
  • Effective communicator at all levels of the
    organization (team member to Sr. leadership);
  • Strong Teamwork skills;
  • Ability to allocate time efficiently, handle
    multiple demands and competing priorities;
  • Experience and proficiency with Microsoft
    Project, Excel, Word and Visio;
  • Excellent business acumen and technical
    aptitude - Industry experience; solid understanding of the energy

What we offer

Brunel Energy provides specialist
personnel to the international oil & gas, petrochemical, power generation
and construction industries. Our clients are predominantly major operating
companies and international engineering or construction companies. Through a
network of 40 offices in 5 continents (Europe, Americas, Asia, Africa and
Australia), we currently second over 8,000 Technical Engineering Specialists to
the largest multinational Oil & Gas Companies and major EPC Contractors,
through well-established global supply agreements.


  • Contract 12+ month with
    possible extension and or perm hire
  • W2 full time hire ;
  • Competitive wages and benefit

About us

client is one of the world's leading integrated Energy companies. This top 10
Fortune 500 Corporation has pioneered everything from upstream exploration and
production, midstream transportation, power and trading, to downstream
manufacturing and retail.


  • Vacancy number: PUB164460
  • Location: San Ramon
  • Market: Oil, Gas & Mining
  • hours per week: 40
  • Branche: Oil & Gas
  • Education level: Academic Bachelor
  • Area of Expertise: Project Management & Services
  • Closing date: Monday, July 16, 2018
Apply now

Feel free to contact


Meline Silverio

Account manager Brunel Energy USA Houston


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