Oil and Gas Technical Assistant

Santa Maria - California - United States - Oil, Gas & Mining - Oil & Gas - Project Management & Services - Academic Bachelor

Seeking an Oil and Gas Admin Assistant with a Onshore or Offshore Project experience to work as a contractor for one of the leading Energy Corporations in the world. This a 2+ year contract with possible extension or perm hire in Santa Maria, CA. Must be able to commute to Santa Maria on a daily basis. Perfect commute for residents in Bakersfield, San Luis Obispo, Ojay, Pismo, Morro Bay, Lompoc or even Ventura. Perdiem offered for anyone willing to relocate at own cost.

Feel free to contact

Meline Silverio, Account manager

Apply now

About this role

Description

Experienced Administrative
Assistant will support a 2-3 year offshore platform decommissioning project in
beautiful Santa Barbara, CA. The current project team is based in Houston, TX,
but group needs to be closer onsite as the execution point becomes closer;

The successful candidate must
demonstrate expert administrative and computer skills, flexibility, independent
judgment and decision-making, excellent interpersonal skills and professional
demeanor. The position requires a demonstration of strong collaboration,
organization and communication skills. This position also requires the ability
to work effectively with a diverse workforce and discreetly and routinely
handle confidential information. Competencies that will lead to success include
teamwork, initiative, attention to detail, prioritization, multi-tasking, and
producing high quality, error-free work product;

We are looking for a candidate
who is self-motivated, learns quickly, anticipates needs, works independently
and has demonstrated the ability to handle multiple tasks. Business knowledge
of Oil & Gas, Supply & Trading (S&T);

Responsibilities for this
position may include but are not limited to;• Maintain managers’ calendars. Responsible for event/meeting planning and
coordination. Organize meeting logistics. Coordinate video and conference
calls/bridges;
• Organizes meeting logistics for daily, weekly, monthly and annual events.
Meeting logistics include: catering, scheduling meeting rooms, arranging WebEx
calls, setting up equipment for video conferencing, and emailing meeting
notices, agendas and other key information;• Assist with travel requirements for group, ensuring customer has appropriate
documents, as well as ensuring visitor travel needs are met, i.e.: local
transportation, and change in flights, etc;
• Provide support for day to day IT issues and/or work with the IT helpdesk;• Prepare expense reports for Program Director. Work with direct reports to
resolve any issues which may arise with expense reports and time sheets;
• Organize office moves, space planning, furnishings, computer equipment,
supplies, etc;• Act as office coordinator ensuring all equipment is functioning (printers,
fax, projectors, etc.);
• Order supplies, equipment and services using Purchasing Card;• Assist with onboarding / offboarding of employees and contractors. Set up and
maintain distribution lists;
• Update organizational charts as appropriate;• Create monthly ergonomic reports from specific ergonomic applications;
• Maintain filing systems (manual and electronic);• Assist in managing SharePoint by uploading documents;
• Assist group with information management to ensure records retention
guidelines are met. Enter data into various databases for reporting protocols,
archiving, etc;• Prepare drafts and presentations from notes;
• All other administrative tasks as requested including work with S&T admin
team.

About you

Required Qualifications:• High School Diploma or equivalent;
• 10+ years prior administrative experience required, preferably in a complex
project organization, Oil/Gas or Enterprise industry experience;• Previous experience with organizing and coordinating office moves required;
• Computer literate, willing to learn new systems and able to provide support
for day to day IT issues and/or work with the IT helpdesk;• Intermediate/advanced level proficiency in Microsoft Word, Excel, Outlook and
PowerPoint required;
• Experience with high volume e-mail correspondence and telephone usage;• Must have strong written and oral communication skills, attention to detail;
• Previous experience making travel arrangements and facilitating team meetings
required;• Ability to use discretion and judgment in handling of confidential and
sensitive business information;
• Ability to maintain a high level of confidentiality;• Ability to work effectively and cooperatively with a diverse team of
co-workers, contractors, and internal and external customers;
• Ability to prioritize work tasks effectively and manage schedules
appropriately, perform multiple tasks with limited supervision. Adapt to
changing needs when priorities shift;

Preferred Qualifications:• Knowledge of systems, experience and proficiency with SharePoint, Ariba,
CTREX preferred;
• Analytical skills, ability to run reports and manipulate data for decision
making.

What we offer

2-3
years Contract Hire;

full time hours;

W2 contract - Non Exempt;

Full benefits;

Perdiem is relocating;

competitive compensation.

About us

Our client in an integrated Global IOC Corporation, operating in all aspects of the Oil and Gas industry including upstream, midstream and downstream.

Summary

  • Vacancy number: PUB181031
  • Location: Santa Maria
  • Market: Oil, Gas & Mining
  • hours per week: 40
  • Branche: Oil & Gas
  • Education level: Academic Bachelor
  • Area of Expertise: Project Management & Services
  • Closing date: Saturday, November 24, 2018
Apply now

Feel free to contact

MS

Meline Silverio

Account manager Brunel Energy USA Houston

1-619-214-6328

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